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Operations Associate

ACT Group
🇺🇸New YorkMediorFull-time$90k–$120kPosted September 1, 2026

About the Role

As an Operations Associate at ACT, you will work closely with the Finance and Credit teams to complete the deal process while facilitating timely product delivery to clients and from vendors with a high degree of accuracy. You will ensure accurate information on every transaction, create management reports, and partner with clients and vendors to resolve account and invoice discrepancies. The role involves internal contract preparation and external contract review, monitoring contract execution, supporting month-end close activities, and owning quarterly transaction reporting and reconciliations. You will also partner with auditors for annual audits and reporting, and contribute as a thought partner in documenting new policies and procedures for the Operations team, working collaboratively across teams to address evolving needs.

Responsibilities

  • Work with the Finance and Credit teams to complete the deal process
  • Facilitate timely product delivery to clients and from vendors with a high degree of accuracy
  • Ensure accurate information on every transaction and help create management reports
  • Partner with clients and vendors regarding their accounts to resolve any account/invoice discrepancies
  • Coordinate with the internal credit team to ensure client and vendor account balances are in good standing before deliveries are complete
  • Internal contract preparation and external contract review, related to transaction details
  • Monitor & follow up with internal and external parties to ensure contract execution and accuracy
  • Support month-end close activities
  • Own quarterly transaction reporting & reconciliations
  • Partner with auditors for annual audits & reporting
  • Contribute as a thought partner in documenting and creating new policies and procedures for the Operations team
  • Work collaboratively across teams to address evolving needs

Requirements

  • 2-4 years of working experience in trade operations, accounting, or reporting
  • Dynamic, "out-of-the-box" problem solver
  • Highly self-motivated person who thrives in a driven work environment
  • Demonstrates a flexible and adaptable work style that responds quickly
  • Takes ownership for decisions and is accountable for actions regardless of the outcome
  • A mature professional with excellent judgment and interpersonal skills
  • Bachelor's degree in accounting, finance or a related field

What You'll Get

  • $90k–$120k base salary
  • Competitive Remuneration Scheme
  • Business and Communication Related Trainings
  • Exciting Quarterly Targets Incentives
  • Fully covered medical, dental and vision insurance
  • 401k match
  • Challenging and Exciting Work Environment with a Flat Hierarchy