Administrative Assistant - FICCO Trading Group
DRWAbout the Role
DRW's FICCO team is seeking an Administrative Trading Assistant to join their group supporting a few organizational leaders. This person will coordinate special events for the department, assist as needed on special projects, and provide daily travel and administrative support.
- Manage and maintain calendars, including scheduling meetings, coordinating appointments, and prioritizing competing demands
- Plan and execute team events such as social interactions and industry conferences
- Plan team dinners when team members are visiting from other offices
- Anticipate department leader needs and proactively identify opportunities to improve organization, efficiency, and effectiveness
- Manage travel and trip planning through the travel system
- Prepare, validate and manage expense reports
- Take on other tasks and projects as needed
Requirements
- Bachelor's Degree
- Minimum of 3 years of experience in a support function
- Expertise in Microsoft products including Outlook, Word, Excel, and SharePoint required.
- Previous experience leveraging travel and expense systems, SAP Concur preferred.
- Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior management, directors and individuals at all levels, including external vendors.
- Demonstrated ability to communicate ideas orally and in writing. Strong writing and editing skills.
- Exceptionally strong organizational skills with a demonstrated ability to deliver results in a fast-paced environment.
- Ability to set priorities, handle multiple tasks, and meet deadlines.
- Flexible and adaptable to rapidly changing priorities
- Ability to work independently, multi-task, be proactive and initiate action confidently with minimal supervision.
- Ability to manage work and projects with a high level of accuracy and attention to detail.
- High level of professionalism, good judgment and discretion in dealing with confidential situations.
- Analytical, research, problem solving, decision-making and conflict resolution skills.
- Tech-savvy, comfortable dealing with technology issues and proactive in finding ways to improve efficiency with available tools and resources
- Work as a team with other Administrative & Executive Assistants
- Provide back-up as necessary for team members
- You are proactive, collaborative, detail-oriented, highly organized and can effectively prioritize and manage competing tasks and requests
- You pride yourself on your tact and diplomacy, with your ability to use discretion, strong judgement and maintain confidentiality
- You have fantastic communication skills and experience communicating at all levels of the organization, particularly with senior executives
- You are an exemplary representative of the leaders you are supporting
- You are known for being hard working, persistent and determined. You love helping others stay organized and being a "right hand"
- You have a strong understanding of the business and will use this to help prioritize tasks and requests and initiate appropriate actions to ensure an effective use of the partner's time
- You like to 'problem solve' and welcome developing solutions to different problems that might arise
- You are able to manage personal administrative tasks as required by the partners in order to ensure that they are able to focus on important tasks at hand
What You'll Get
- $70k–$90k base salary
- Group medical, pharmacy, dental and vision insurance
- 401k (with discretionary employer match)
- Short and long-term disability
- Life and AD&D insurance
- Health savings accounts
- Flexible spending accounts