Executive Assistant to the CEO

About the Role

Responsibilities

• Act as a trusted partner to the CEO, anticipating needs and proactively removing friction from day-to-day operations
• Develop a deep understanding of how the CEO works, including his preferences, priorities and rhythms, and use it to continuously refine the processes and routines that support him
• Help protect the CEO's time by anticipating conflicts and competing demands and bringing forward the information he needs to decide where his time goes
• Prepare the CEO for meetings by ensuring materials are complete, accurate, and delivered in advance; highlight key decisions, deadlines, and risks
• Maintain clear documentation of the CEO's preferences, key processes and contacts
• Manage the CEO's professional and personal calendar, balancing competing demands across multiple time zones
• Plan end-to-end travel from the CEO's objectives: itineraries, relevant meetings and logistics
• Coordinate internal and external meetings, including scheduling, agendas, materials, and virtual or onsite arrangements
• Maintain a forward-looking view of the CEO's schedule and keep the relevant teams and stakeholders informed of plans and changes
• Manage the CEO's inbox by filtering, categorizing and prioritizing incoming communications, surfacing what needs his attention, and responding within agreed guidelines
• Draft correspondence and partner communications for the CEO's review and assist in preparing presentations and briefing materials
• Manage expenses, receipts, invoices and related documentation across business and personal accounts, coordinating with finance and accounting teams as needed
• Handle day-to-day administration, including filing, records and documentation, with accuracy and confidentiality
• Provide hands-on personal assistance as needed, including personal shopping, day-to-day requests and gifting
• Coordinate with senior leaders and teams across the CEO's business and personal operations to align schedules, track deliverables, and keep the CEO informed on key workflows
• Serve as a trusted point of contact for the CEO's internal and external network, representing his office with credibility, discretion and tact
• Maintain an organized record of the CEO's key relationships and contacts, including context, history and priorities
• Partner closely with the CEO's private office and personal staff to coordinate schedules, share information and keep his professional and personal priorities aligned

Requirements

• Bachelor's degree or equivalent professional experience.
• 7+ years supporting C-suite executives or principals, including significant experience supporting a CEO, founder or high-profile individual directly.
• Familiarity with financial markets and trading environments is a plus.
• A strategic systems thinker who continuously refines processes and knows when to propose changes and when to adapt to the principal's preferences.
• Exceptional organizational and time-management skills, with the ability to handle high volume, competing priorities and last-minute changes.
• Energized by a dynamic environment where priorities and schedules evolve constantly, and sees continuous re-planning as part of the job, not a disruption.
• Executive-level written and verbal communication, with the polish and judgment to interact credibly with senior leaders and external partners.
• Unquestionable discretion and integrity, trusted with confidential information and sensitive relationships.
• Service-oriented and low-ego, comfortable operating in the background and measuring success by the principal's effectiveness.
• Adaptable and resilient, able to support extended hours during key events, travel or urgent matters.

What You'll Get

• $100k–$200k base salary
• Group medical, pharmacy, dental and vision insurance
• 401k (with discretionary employer match)
• Short and long-term disability insurance
• Life and AD&D insurance
• Health savings accounts
• Flexible spending accounts