Property & Facilities Manager (Part-Time)
Flow TradersRequirements
- Relevant experience in property, facilities or workplace management, ideally within a corporate office environment
- Practical knowledge of facilities management, building services and workplace health & safety requirements
- Experience directly managing outsourced facilities providers, landlords and/or external vendors
- Experience working with service-level agreements and holding external providers accountable for delivery
- Comfortable managing facilities budgets and reviewing vendor invoices
- Strong organizational skills with the ability to manage multiple priorities
- A hands-on and pragmatic approach, with a strong sense of ownership and accountability
- Confidence working independently and representing the interests of Flow Traders with external parties
- Strong stakeholder management and communication skills, including confidence engaging with senior management
- A calm and solutions-oriented approach when dealing with incidents or operational issues
- Availability to work approximately 20–24 hours per week onsite and currently based in the Netherlands
About the Role
Flow Traders is looking for a Property & Facilities Manager to join our Amsterdam office on a part-time basis. This is a newly created, directly employed position reporting to the COO. The role has been established to strengthen our in-house ownership and oversight of property, facilities and workplace matters. As Property & Facilities Manager, you will act as Flow Traders’ representative across all facilities-related activities. You will oversee and manage our external facilities providers, including CBRE, ensuring services meet our expectations and that issues are proactively identified, challenged and resolved. This is a hands-on role suited to someone who enjoys taking ownership, working independently and balancing day-to-day operational requirements with broader workplace and property priorities.
Responsibilities
- Take ownership of facilities and workplace management for our Amsterdam office
- Act as the key point of contact for external facilities providers, landlords and vendors
- Manage and challenge outsourced providers against agreed service levels and expectations
- Oversee day-to-day building and facilities matters, ensuring issues are followed through to resolution
- Support health & safety requirements and help maintain a safe and well-managed workplace
- Monitor facilities-related budgets, costs and vendor invoices
- Coordinate external vendors and contractors as required
- Support office moves, refurbishments, lease-related activities and other workplace projects
- Proactively identify opportunities to improve workplace and facilities operations
- Provide clear updates and escalate relevant matters to senior stakeholders when appropriate
What You'll Get
- Flow Academy and opportunities to attend domain-related conferences
- Daily catered lunch, great coffee, and a fully stocked kitchen and snack bar
- In-house Bar and Lounge with arcade, table tennis, billiards, and game consoles
- Company boat
- In-house gym and sessions with our nutritionist or personal trainer
- Bi-weekly massages
- Annual company trip and a variety of events throughout the year, such as the New Years Event
- Global rotations across our offices worldwide