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Accounts Payable Officer

IMC Trading
🇦🇺SydneyMediorFull-timePosted October 6, 2026

About the Role

The AP Officer will join IMC's Finance team in Sydney, working directly with the AP Supervisor to run accounts payable, payments and settlements across multiple legal entities in various APAC jurisdictions, with multi-currency payments in AUD, USD, HKD, KRW and JPY.

  • Process supplier invoices end-to-end in Workday, coding to the correct entity, cost centre and GL account, and routing for approval; own the AP exception queue and resolve coding, matching and approval exceptions.
  • Prepare weekly payment runs and daily settlement runs, intercompany settlements and funding requests across APAC entities, and tax, statutory and charity payments on instruction from the Finance team.
  • Set up intra-group and onward cash transfers on Treasury's instruction across multiple banks and currencies, investigate returned, rejected or unidentified payments including SWIFT queries, and support bank administration, KYC and periodic reviews.
  • Support month-end close including AP cut-off, accrual inputs and AP sub-ledger and bank reconciliations, and apply correct GST and indirect tax treatment on invoices.
  • Work with the AP Supervisor on AP automation, testing, refining coding rules and feeding back on exceptions to raise the straight-through processing rate, and document procedures as runbooks.

Responsibilities

  • Process supplier invoices end-to-end in Workday, coding to the correct entity, cost centre and GL account, and routing for approval
  • Own the AP exception queue, resolving coding, matching and approval exceptions directly with budget owners rather than escalating them
  • Handle cross-entity invoices
  • Maintain supplier master data and independently verify new or changed supplier bank details before any payment is released
  • Respond to supplier queries with remittances; reconcile supplier statements and resolve differences
  • Prepare the weekly payment run and daily settlement runs, both EFT and manual payments, with complete supporting documentation for independent review and dual approval
  • Prepare intercompany settlements and funding requests across APAC entities, and work through payment differences with the Finance team
  • Process tax, statutory and charity payments on instruction from the Finance team, on time and to deadline
  • Set up intra-group and onward cash transfers on Treasury's instruction across multiple banks and currencies, and track each one through to settlement
  • Investigate returned, rejected or unidentified payments, including SWIFT queries, beneficiary details and correspondent bank issues, and resolve them with the bank
  • Support bank administration, including account forms, signatory and user changes, KYC and periodic reviews, and follow up with banks until closed
  • Escalate early: anything stuck with a bank or counterparty beyond agreed timeframes goes to the AP Supervisor with a clear summary and proposed next step
  • Support month-end close, including AP cut-off, accrual inputs, and AP sub-ledger and bank reconciliations
  • Apply correct GST and indirect tax treatment on invoices, including foreign-supplier invoices
  • Work with the AP Supervisor on AP automation, testing, refining coding rules and feeding back on exceptions to raise the straight-through processing rate
  • Document procedures as runbooks so every process can be picked up by another team member

Requirements

  • 2-6 years of experience across accounts payable and payments or treasury operations
  • Experience preparing payment runs and reconciling bank accounts in a multi-entity environment
  • Working knowledge of tax invoice requirements
  • Strong Excel skills and high attention to detail, comfortable handling large, multi-currency payment values
  • Confident following up with banks, suppliers and senior stakeholders until items are closed
  • An owner, not a router, resolving exceptions yourself and escalating only what needs a decision
  • Control-minded, never releasing a payment without the right approval and always checking bank details properly
  • Calm under time pressure, planning around value dates and bank cut-offs
  • Quick to escalate, raising a stuck item in days, not weeks
  • Curious about technology and process improvement, with an interest in automation