Events Planner
IMC TradingAbout the Role
IMC is looking for a dedicated Events Planner, based in our Chicago office and focused on planning firm-wide events and our Annual Company Trip. In this role, you will work alongside another Events Planner, who owns our Global Traineeship and Summer Internship Programs; together you'll split ownership across our events calendar to ensure that every event gets the strategic attention and hands-on execution it deserves, working closely together as peers and supporting each other where needed.
Our culture is built on teamwork, optimism, and open communication of knowledge and ideas. As a culture ambassador and someone who makes things happen, you will bring the experience and judgment to independently plan and deliver outstanding, high-visibility experiences for our employees — from an all-hands trip that brings our US teams together, to the firm wide celebrations that make IMC a great place to work.
- Support the Annual Company Trip: partner closely with our Events Manager to plan and deliver our Annual Company Trip, where we bring all US employees together for a weekend to connect, celebrate our success, and build shared memories, including attending site visits, sourcing and evaluating venues and vendors, supporting travel and accommodation logistics, and providing hands-on execution and on-site delivery.
- Plan and Deliver Firm-Wide Events: plan, execute and provide on-site support for firm-wide events throughout the year, including the Summer Family BBQ, Holiday Parties, Partner Events, and similar celebrations, developing themes where relevant, managing decor, catering, entertainment and venue sourcing, managing vendor negotiation end-to-end, and owning the event budget from planning through reconciliation.
- Report on your Events: build and present post-event reports covering budget reconciliation, attendance, feedback, and ROI, and translate findings into concrete recommendations that improve future events and inform planning for the next cycle.
- Manage Events Administration: oversee day-to-day logistics and administrative details, including invoicing and budget tracking, vendor contracts, RSVP systems, event calendars, and event materials.
- Manage Vendor Relationships: build, negotiate, and maintain relationships with venues, caterers, entertainers, and decor vendors, and support vendor sourcing and evaluation for the annual company trip alongside our Events Manager, with an eye toward cost efficiency and quality.
- Coordinate Cross-Functionally: partner with Procurement, Legal, Facilities, Workplace, and HR teams to manage contracts, approvals, space needs, and other resources.
- Support ad hoc and one-off events as they arise throughout the year — for example, hosting corporate guests and clients at a private suite during a high-profile event like the Presidents Cup.
- Partner with the Wider Events Team: provide coverage and support across the broader events calendar and for ad-hoc project work, and help shape the overall events strategy.
- Stay Ahead of Trends: stay current with the latest events trends, bringing fresh ideas and proactively identifying opportunities to elevate the employee experience.
Responsibilities
- Support the Annual Company Trip: partner closely with our Events Manager to plan and deliver our Annual Company Trip, including attending site visits, sourcing and evaluating venues and vendors, supporting travel and accommodation logistics, and providing hands-on execution and on-site delivery
- Plan and Deliver Firm-Wide Events: plan, execute and provide on-site support for firm-wide events throughout the year, including the Summer Family BBQ, Holiday Parties, Partner Events, and similar celebrations; develop themes, manage decor, catering, entertainment and venue sourcing, manage vendor negotiation end-to-end, and own the event budget from planning through reconciliation
- Report on your Events: build and present post-event reports covering budget reconciliation, attendance, feedback, and ROI, and translate findings into concrete recommendations
- Manage Events Administration: oversee day-to-day logistics and administrative details including invoicing and budget tracking, vendor contracts, RSVP systems, event calendars, and event materials
- Manage Vendor Relationships: build, negotiate, and maintain relationships with venues, caterers, entertainers, and decor vendors; support vendor sourcing and evaluation for the annual company trip
- Coordinate Cross-Functionally: partner with Procurement, Legal, Facilities, Workplace, and HR teams to manage contracts, approvals, space needs, and other resources
- Support Ad hoc and One-off events: step in on special, non-recurring events as they arise throughout the year
- Partner with the Wider Events Team: work closely with the other Events Planner to provide coverage and support across the broader events calendar and for ad-hoc project work, and help shape the overall events strategy
- Stay Ahead of Trends: stay current with the latest events trends, bringing fresh ideas and proactively identifying opportunities to elevate the employee experience
Requirements
- 5+ years of experience in events management, ideally including ownership of large-scale, multi-day, or employee travel/offsite events
- A track record of owning event budgets end-to-end, including vendor negotiation and cost management
- High level of communication, both verbal and written, including comfort presenting plans and results to senior stakeholders
- Incredible attention to detail balanced with strong strategic and big-picture thinking
- Strong time management skills and the ability to run multiple complex projects simultaneously
- Extremely well-organized with excellent multi-tasking abilities
- Agility and flexibility in response to changing priorities and needs
- A collaborative mindset — focused on sharing ownership of the events calendar and coordinating closely with the Events team
- Demonstrated ability and willingness to learn new event formats, tools, and processes, and take on new challenges as the role evolves
- The ability to operate independently and exercise sound judgment in a fast-paced, dynamic environment
- Flexibility to travel and work evenings/weekends as required by event schedules
What You'll Get
- $80k–$95k base salary
- All full-time, permanent positions are eligible for a discretionary bonus
- Benefits including paid leave and insurance